Special Event Permit(s)

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Extension of Premises or Special Event Liquor Licenses

The Avondale City Code Chapter 13, Article IV, Section 13-95 requires non-profit organizations who wish to obtain a special event liquor license, to submit an AZ Dept. of Liquor Special Event Application to the City.

Applications must be submitted to the City Clerk at least 60 days prior to the event to allow ample time for staff to review and to schedule for consideration by the City Council.

For further information regarding State requirements for liquor licenses, please go to their website at www.azliquor.gov

Special Event Permits

Organizations or individuals planning to hold a large event that will require additional city services must submit an application.

Once received, the application gets routed to representatives from several city departments who will determine the impact that the proposed event may have on city services. They will inform the applicant of any additional requirements the applicant would need to comply with before the event is approved. The application should include a traffic control plan as well as a list of vendors that will be at the event.

Street Closures

Organizations or community members organizing a neighborhood event such as block parties will need to submit a Street Closure Request form IN ADDITION to the special event permit application.  The application should include a map of the area indicating all the residences to be affected by the street closure as well as where the street is expected to be closed.

Questions should be directed to:

City Clerk
11465 West Civic Center Drive, Suite 200
Avondale, AZ 85323-6806
cityclerks@avondaleaz.gov
623-333-1200


WHAT IS A SPECIAL EVENT?

The City of Avondale considers a "Special Event" to be an event held in private or public property which would alter normal conditions at the location where the event is to be held. A special event is a group activity that may include, but may not be limited to: a performance, filming event, meeting, sales event, grand opening, circuses, carnivals, contest, exhibit, ceremony, parade, athletic competition, etc. Regardless of the size of the event, duration, or number of people in attendance, if an event triggers street closures, changes in traffic patterns, increased noise, need for additional security, changes to zoned uses, etc. the organizer must submit this application so that city staff may determine the impact of the event in the community and city services.

APPLICATION AND REVIEW PROCESS:

Applications MUST be submitted a minimum of 60 days prior to the event. The review process may include a meeting with representatives from several city departments to determine impact on city services and inform the organizer of any requirements that may be imposed in order for the event to be approved.

FEES:

There is no fee to process an application. However, fees may be assessed for some city services. Individual City departments will estimate the cost of accommodating the event. Actual costs may be presented prior to the event or billed by each department and paid by the sponsoring organization upon receipt of billing.

SITE PLAN:

A comprehensive site plan including entrances to the event, location of fences (including type and height), stage, sound amplification systems, tents, signage, cooking areas, portable restrooms or permanent restroom facilities, generators, carnival or amusement rides, fireworks, parking areas, street or alley closures, location of emergency medical services, parade routes, and all other special features that may apply, must accompany each application. If the event includes the sale and consumption of alcohol, the site plan should also include information specific to the liquor area. A Traffic Control Plan including traffic flow and controls may also be required.

MITIGATION OF IMPACT:

As an event organizer, you are required to notify residents, businesses, places of worship and schools that may be impacted by the noise and street closures related to the event. The notices should be mailed or hand delivered at least two weeks prior to the event. Information on this information should include, but not be limited to; the dates, times, locations and types of activities taking place during each event. The notice must also include a telephone number of where members of the public can contact the hosting organization if they have concerns or issues that need to be addressed. It is expected that all applicants have their events removed and areas reopened the following day.

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