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City Clerk's Office
- Special Event Permits
Organizations or individuals planning to hold a large event that will require additional city services must submit a Special Event Application.
All Special Event Applications are reviewed and approved by several city departments who will determine the impact the event may have on City services. Applicants will be informed of additional requirements prior to approval. The application should include a detailed narrative and site plan of the event.
- Special Event Liquor Licenses or Extension of Premises
The Avondale City Code Chapter 13, Article IV, Section 13-95 requires non-profit organizations who wish to obtain a special event liquor license, to submit an AZ Dept. of Liquor Special Event Application to the City. Applications must be submitted to the City Clerk at least 60 days prior to the event to allow ample time for staff to review and to schedule for consideration by the City Clerk. For further information regarding State requirements for liquor licenses, please go to their website at www.azliquor.gov.
- Street Closures
Effective October 2019, street closures within residential neighborhoods are no longer permitted. Street barricades for large special events are permitted through the special event permit application process. A traffic control plan and detailed site plan should be included if public streets will be closed.
- WHAT IS A SPECIAL EVENT?
The City of Avondale considers a "Special Event" to be an event held in private or public property which would alter normal conditions at the location where the event is to be held. A special event is a group activity that may include, but may not be limited to: a performance, filming event, meeting, sales event, grand opening, circuses, carnivals, contest, exhibit, ceremony, parade, athletic competition, etc. Regardless of the size of the event, duration, or number of people in attendance, if an event triggers street closures, changes in traffic patterns, increased noise, need for additional security, changes to zoned uses, etc. the organizer must submit this application so that city staff may determine the impact of the event in the community and city services.
- APPLICATION AND REVIEW PROCESS:
It is recommended that all Special Event Applications be submitted a minimum of 60 days prior to the event. The review process may include a meeting with representatives from several city departments to determine the impact on city services.
There is no fee to process an application. However, fees may be assessed for some city services. Individual City departments will estimate the cost of accommodating the event. Actual costs may be presented prior to the event or billed by each department and paid by the sponsoring organization upon receipt of billing.
- SITE PLAN:
A comprehensive site plan including entrances to the event, location of fences (including type and height), stage, sound amplification systems, tents, signage, cooking areas, portable restrooms or permanent restroom facilities, generators, carnival or amusement rides, fireworks, parking areas, street or alley closures, location of emergency medical services, parade routes, and all other special features that may apply, must accompany each application. If the event includes the sale and consumption of alcohol, the site plan should also include information specific to the liquor area. A Traffic Control Plan including traffic flow and controls may also be required.
- MITIGATION OF IMPACT:
As an event organizer, you are required to notify residents, businesses, places of worship and schools that may be impacted by the noise and street closures related to the event. The notices should be mailed or hand delivered at least two weeks prior to the event. Information on this information should include, but not be limited to; the dates, times, locations and types of activities taking place during each event. The notice must also include a telephone number of where members of the public can contact the hosting organization if they have concerns or issues that need to be addressed. It is expected that all applicants have their events removed and areas reopened the following day.