All procurement activities are conducted in an open and competitive manner while ensuring compliance with Federal, State and local regulations.
The procurement office assists all City departments in identifying, evaluating, and selecting products and services.
All purchase orders are issued by the procurement office.
All vendors/contractors are required to obtain a purchase order or signed contract prior to providing goods or services.
The acceptance of gifts and/or gratuities is prohibited by the City’s procurement code.
The City advertises all formal solicitations in the local newspaper and the City’s website with notification to the Phoenix Chamber of Commerce to ensure broad distribution and ample opportunity to all interested businesses.
The City encourages local businesses and disadvantaged, small, minority, or women owned businesses (DBE/SBE/MBE/WBE) that have been certified in Arizona.
It is not required to have a license to submit a bid, however, all businesses conducting business in the city are required to obtain a business license.
Vendor Registration Information & Instructions:
All vendors are encouraged to register through the Vendor Registry portal to ensure notification of City Solicitations.
You will receive a confirmation email titled "Verification Needed" with a PIN code, and weblink to continue the registration process. If you don't receive this email check your spam/junk folder.
Vendor Registry Support team is standing by and ready to assist you with any PIN issues. Contact Vendor Registry Support anytime via phone at (844) 802-9202 and/or email at firstname.lastname@example.org.
Complete your registration by selecting your product and service types using the NIGP Codes and categories provided.
A fillable W-9 form [PDF] is available for first time registering vendors and should be updated by the existing vendors too.
All vendors are responsible for the accuracy of their contact information and are required to maintain their vendor record.